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The best data capture software in 2026: 11 automated data capture solutions compared

For operations, finance and IT teams choosing a tool to capture data from documents: the four kinds of data capture software, 11 tools compared on intake, output and price, and how to run a fair pilot.

Updated · 6 min read
Illustration of invoices, tax returns and bank statements flowing into a software dashboard of charts and workflow steps

Key takeaways

  • Data capture software takes in documents from email, scanners, phones, uploads and APIs, reads them, and turns them into structured data your systems can use, without manual keying.
  • The tools fall into four groups: IDP platforms (Docsumo, Rossum, ABBYY Vantage, Infrrd, Nanonets, Doxis, Xtracta), parsers for repeating layouts (Docparser), cloud OCR APIs for developers (Amazon Textract) and vertical apps for one job (Dext for bookkeeping, Ocrolus for lending).
  • Judge a tool on your own documents: how they get in, how accurately fields come out, what happens to fields it's unsure about, and where the data goes.
  • Published prices run from per page (Amazon Textract) and monthly prices (Dext, Docparser, Nanonets) to annual contracts (Rossum from $18,000 a year). The other six mostly quote prices.
  • The market is consolidating: Coupa acquired Rossum in May 2026, Klippa now operates as Doxis, and IRIS Software Group owns Dext.
On this page
  1. What data capture software does
  2. How we chose these tools
  3. The 11 best data capture software tools in 2026
  4. Data capture software compared
  5. How to run a fair pilot
  6. The bottom line
  7. Frequently asked questions

Data capture software, often sold as data capture solutions, takes in documents such as invoices, bank statements and forms, from email, scanners, phones or an API, and turns them into structured data your systems can use. For varied documents that need checking, the best fit is usually an intelligent document processing (IDP) platform such as Docsumo, Rossum or ABBYY Vantage. Docparser suits repeating layouts, Amazon Textract suits developers, and Dext and Ocrolus are built for bookkeeping and lending.

Vendor details below come from each vendor's own website, checked in September 2026. Links are in the sources at the end.

Which fits you?

For varied documents that need checking
Docsumo reads invoices, bank statements, ACORD forms and tax forms in any layout, and sends only unsure fields to your reviewers.

What data capture software does#

Capture starts before extraction: documents have to get in, be sorted and be split before any field is read.

  • Email inboxes
  • Scanners
  • Phone photos
  • Uploads and API
Data capture
  1. 01Take documents in
  2. 02Classify and split
  3. 03Extract fields
  4. 04Validate and review
ERP, LOS or spreadsheet
What data capture software does with each document

OCR is only the reading step; it doesn't know which number is the total. See IDP vs OCR and automated data capture.

How we chose these tools#

We included tools sold today that capture data from business documents. These are the questions we'd put to each:

  • How do documents get in?Email, scanners, phone photos, cloud storage or an API.
  • Does it read your documents?Pre-trained models for your types, and new layouts without new templates.
  • How accurate is it on your files?Field-level accuracy on your own scans.
  • What happens when it's unsure?Confidence per field, validation rules and a review screen.
  • Where does the data go?API, webhooks, exports and the connectors you need.
  • Is it secure?A SOC 2 Type 2 report, plus HIPAA or GDPR where needed.
  • What does it cost at your volume?The price plus the review time it leaves you.

The 11 best data capture software tools in 2026#

Docsumo is our product, so it's first, with a plain line on what it doesn't do. The others are grouped by type.

IDP platforms

1. Docsumo

IDP platformOur product
Docsumo is an IDP platform for lending, insurance and accounts payable teams. It splits mixed uploads into documents (Business plan), extracts fields and tables that run across pages, and sends fields it's unsure about to your reviewers. It runs in the cloud only, with no on-premises option.
Captures from
Email (it has its own inbox), uploads and the API
Reads
Any business document; pre-trained models for 250+ types, including invoices, bank statements and ACORD forms
Output
API and webhooks, and Excel downloads
Pricing
A free 14-day trial for up to 1,000 pages; paid plans are quoted
Best fitLending, insurance and AP teams that need checked data at volume
  • 99%field-level accuracy across 250+ document types
  • 95%+of documents processed straight through, without manual review
  • 170,000documents in 9 months at ClearOne Advantage

2. Rossum

IDP platform
An AI platform for invoices, orders, bills of lading and customs documents, in 276 languages. Coupa acquired Rossum in May 2026; it's still sold under its own name.
Captures from
Email, scanners, shared drives and the PEPPOL e-invoicing network
Output
API; ERP integrations on Business and above
Pricing
Starter from $18,000 a year; 14-day free trial (published)
Best fitAP and order teams, especially Coupa customers

3. ABBYY Vantage

IDP platform
A low-code IDP platform built on pre-trained models ABBYY calls skills. It runs in ABBYY's cloud or on-premises.
Captures from
Not itemized on its product page
Output
REST API; connectors for UiPath, Blue Prism and Power Automate
Pricing
Not published
Best fitLarge enterprises with automation teams and RPA tools

4. Infrrd

IDP platform
Enterprise IDP for mortgage and insurance files, plus invoices and engineering drawings, with straight-through and human-in-the-loop processing.
Captures from
A developer API (IDPForge); Encompass, Blend and Byte integrations for mortgage
Output
Data to your systems, including MISMO XML for mortgage
Pricing
Mostly quoted; IDPForge is pay-as-you-go
Best fitMortgage and insurance operations with varied files

5. Nanonets

IDP platform
AI agents for finance and operations work, with extraction by its own OCR model as one step.
Captures from
Email, PDFs, EDI and fax scans
Output
API; ERP integrations on the quoted Growth plan
Pricing
$50 in free credits, then from $100 a month (published)
Best fitAP teams that want extraction inside agent workflows

6. Doxis AI.dp

IDP platform
Formerly Klippa DocHorizon; Klippa now operates as Doxis, part of the SER Group. Reads 50+ document types out of the box, including invoices, receipts and IDs.
Captures from
API and a mobile scanning SDK
Output
JSON, XML, CSV or XLSX; SAP, Dynamics 365 and Salesforce integrations
Pricing
Not published
Best fitTeams capturing IDs, receipts and invoices, in the cloud or on-premises

7. Xtracta

IDP platform
A New Zealand-based platform for invoices, receipts, bank statements, loan applications and claims, sold directly or embedded in other software.
Captures from
Scans, photos, email and API
Output
White-label API; Xero, Sage, MYOB, SAP and NetSuite integrations
Pricing
Not published
Best fitSoftware companies embedding capture in their own product

Parsers for repeating layouts

8. Docparser

Parser
A no-code parser for PDF, Word, spreadsheet and image files, using rules (zonal OCR, patterns, anchor keywords) or its AI engine, DocparserAI.
Captures from
Email, uploads, Dropbox, Box, Google Drive, OneDrive and an API
Output
Excel, CSV, JSON or XML; Google Sheets, Zapier and Power Automate
Pricing
From $39 a month for 100 documents of up to 5 pages; 14-day free trial (published)
Best fitSmall teams with repeating layouts

Cloud OCR APIs

9. Amazon Textract

Cloud OCR API
AWS's service for text, handwriting (English only), forms and tables. You build the workflow, checks and review around it.
Captures from
API calls with PNG, JPEG, TIFF or PDF files
Output
JSON with a confidence score for each item
Pricing
Text $1.50 and forms $50 per 1,000 pages (published, US West); 3-month free tier
Best fitEngineering teams building on AWS

Vertical apps

10. Dext

Bookkeeping app
Bookkeeping automation for small businesses and accounting firms, owned by IRIS Software Group since December 2024.
Captures from
A mobile app, email, uploads, bank feeds and supplier accounts
Output
Syncs to 36+ accounting platforms, including QuickBooks Online and Xero
Pricing
$25.21 a month, billed annually, for 250 documents; line items cost extra (published)
Best fitAccountants and bookkeepers with many small clients

11. Ocrolus

Lending platform
An AI platform for lenders that reads bank statements, pay stubs and tax documents, with cash flow analysis and income calculations.
Captures from
API, a dashboard and loan origination system integrations
Output
Data and analytics through the API and dashboard
Pricing
Not published; free trial for up to 100 pages
Best fitLenders that want analysis delivered with the data

Data capture software compared#

ToolMain focusCaptures fromPricing
IDP platforms7 tools
DocsumoOur productLendingInsuranceAPEmail, uploads, APIFree trial; quoted plans
RossumAPOrdersCustomsEmail, scanners, shared drivesFrom $18,000/yr
ABBYY VantageEnterprise automationNot describedNot published
InfrrdMortgageInsuranceAPI, mortgage integrationsMostly quoted
NanonetsAPReconciliationEmail, EDI, faxFrom $100/mo
Doxis AI.dpIDsReceiptsInvoicesAPI, mobile SDKNot published
XtractaMixed business documentsScans, photos, email, APINot published
Parsers1 tool
DocparserRepeating layoutsEmail, cloud storage, APIFrom $39/mo
Cloud OCR APIs1 tool
Amazon TextractDeveloper pipelinesAPI$1.50 per 1,000 pages (text)
Vertical apps2 tools
DextBookkeepingMobile app, email, bank feeds$25.21/mo, billed annually
OcrolusLendingAPI, dashboard, LOSNot published

For cloud APIs and open-source tools, see the best AI data extraction software.

How to run a fair pilot#

  1. Pick 200 to 500 real documentsInclude your worst scans, phone photos and rarest layouts.
  2. Write down the right answersFor every field, so each tool is scored the same way.
  3. Run them end to endFrom the inbox, scanner or API they'll really arrive through to your system.
  4. Measure straight-through rateThe share of documents no person had to touch.
  5. Test the review screenWith the people who'll use it every day.
  6. Price the whole jobPer-page fees plus review time, and ask for a SOC 2 Type 2 report.

Compare tools on total cost per document, with your own numbers:

Total cost per document

Per-page prices look small until you add the time people spend fixing what the tool gets wrong.

From the tool's pricing page or your quote
Tool cost per month
$200
Review time per month
$1,167
Total per month
$1,367
Total cost per document
$0.27
How it's worked out
  • Tool cost = documents × pages × price per page.
  • Review time = documents × the share reviewed × minutes per review ÷ 60 × hourly cost.
  • Compare tools on the total per document, not the price per page: a cheaper tool that sends more documents to review can cost more.

The bottom line#

Choose by the job: Docparser for a few fixed layouts, Amazon Textract for a developer-built pipeline, Dext and Ocrolus for bookkeeping and lending. For varied, high-stakes documents, choose an IDP platform with validation and review; Docsumo fits lending, insurance and accounts payable teams that want it in the cloud.

Book a demo and bring a few of your own documents, or start a free trial.

Frequently asked questions#

What is data capture software?

Data capture software takes in documents such as invoices, forms, receipts and bank statements, from email, scanners, uploads or an API, and turns them into structured data such as JSON, CSV or Excel files. Modern tools combine OCR with machine learning so they can read layouts they haven't seen before.

What are the different methods of data capture?

Manual keying, barcode and QR code scanning, OCR for printed text, ICR for hand-printed characters, template-based capture for fixed forms, and AI-based capture, also called intelligent document processing, for varied documents. See automated data capture for how each works.

What is the difference between OCR and data capture?

OCR turns an image of a page into text. Data capture also gets the document in, works out which text is the invoice number, the total or the account holder, checks it, and sends it to another system. See IDP vs OCR.

What questions should you ask when choosing a data capture solution?

Ask how documents get in, which of your document types it already reads, how it handles a layout it hasn't seen, what happens to fields it's unsure about, how the data reaches your systems, which security reports it has, and what it costs once review time is added. Then test it on a few hundred of your own documents.

How much does data capture software cost?

Published prices range from per-page API fees (Amazon Textract charges $1.50 per 1,000 pages for text detection) to monthly plans (Docparser from $39, Nanonets from $100) and annual contracts (Rossum from $18,000). Many IDP vendors quote prices instead. Docsumo's free trial covers 14 days and up to 1,000 pages; see pricing.

Which data capture tool is best for lenders?

Lenders need bank statements, pay stubs and tax forms read together. Docsumo reads all three and checks running balances on bank statements; cross-document validation and cash flow analytics are on its Enterprise plan. Ocrolus offers cash flow analysis and income calculations. See IDP for lending.

Sources

  1. Rossum: home page (document intake, languages)
  2. Rossum: pricing
  3. Rossum: Coupa acquires Rossum (press release, May 12, 2026)
  4. ABBYY: Vantage
  5. Infrrd: home page
  6. Infrrd: pricing
  7. Infrrd: AI mortgage document processing
  8. Nanonets: home page
  9. Nanonets: pricing
  10. Klippa: Klippa is now Doxis
  11. Doxis: Doxis AI.dp
  12. Xtracta: home page
  13. Docparser: home page
  14. Docparser: pricing
  15. AWS: Amazon Textract pricing
  16. AWS: Amazon Textract features
  17. Dext: home page (US)
  18. Dext: business pricing
  19. IRIS Software Group completes Dext acquisition (December 23, 2024)
  20. Ocrolus: home page
  21. Ocrolus: FAQ (free trial)

First published . Last updated .

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