Invoice processing software that reads, checks and posts every invoice
Invoices in any layout, every line item out. Each one is checked against your vendors and purchase orders, and duplicates are caught before payment. Your team reviews only the exceptions.
- 99%+ touchless invoices at Valtatech
- 99% field-level accuracy on 250+ document types
- SOC 2 Type 2, HIPAA and GDPR
- Vendor
- Pine Tree Electric99%
- Invoice number
- 041299%
- PO number
- 773098%
- Line items
- 42 rows · 3 pages98%
- Total due
- $18,905.2099%
- Line 3 qty
- 180 vs 160Over PO quantity
Trusted by 10,000+ mid-sized and enterprise teams, including
- Grid Finance
- Hitachi
- PayU
Keep your AP system. Fix the invoice data.
There are three ways to get invoices into an ERP. Only one keeps the process you already run.
- Today
Key invoices by hand
Someone copies each invoice into the ERP, line by line.
What changes ↓ - Replace
Move to a full AP suite
Capture, approvals and payments in one product, and a new process to adopt.
What stays in your ERP → - AddDocsumo
Add a capture layer
Every invoice read, checked and posted to the systems you keep.
How it works ↓
Header totals are easy. The work is in the lines.
A tool that reads only the header leaves the lines for someone to key, and nothing checks them. Docsumo reads all 42.
| Vendor | Pine Tree Electric Supply |
|---|---|
| Invoice number | 0412 |
| Invoice date | 2026-07-31 |
| Total due | $18,905.20 |
| Description | Qty | Unit | Amount |
|---|---|---|---|
| No line items returned42 rows on 3 pages, left to key by hand | |||
- Lines keyed by hand before coding or PO checks
- A quantity over the PO posts unnoticed
- Nothing checks that the lines add up
| Vendor | Pine Tree Electric Supply | 99% |
|---|---|---|
| Invoice number | 0412 | 99% |
| Invoice date | 2026-07-31 | 99% |
| Due date | 2026-08-30 | 98% |
| PO number | 7730 | 98% |
| Description | Qty | Unit | Amount |
|---|---|---|---|
| 12/2 NM-B cable, 250 ft | 24 | 118.00 | 2,832.00 |
| 20A single-pole breaker | 60 | 9.40 | 564.00 |
| LED wafer light, 6 inPO: 160 | 180 | 14.25 | 2,565.00 |
| Decora switch, white | 150 | 3.10 | 465.00 |
| 200A load center | 6 | 289.00 | 1,734.00 |
| + 37 more lines on pages 1 to 3 · 9,560.00 | |||
| Subtotal | 17,720.00 | ||
| Sales tax 5.5% | 974.60 | ||
| Freight | 210.60 | ||
| Total due | $18,905.20 | ||
- 42 lines add up to the subtotal
- Subtotal + tax + freight = total
- Vendor found in your vendor master
- No earlier invoice 0412 from this vendor
- PO 7730 is open
- Line 3: 180 invoiced, 160 on the PO: to review
Field names and the output schema are configurable. Every field and line-item column Docsumo reads: invoice OCR and data extraction.
From inbox to ERP in six steps.
- 01
Receive
Email, upload or API.
Collection agent - 02
Classify and split
Invoices, credit notes and statements, sorted.
Classification agent - 03
Extract
Header fields and every line item.
Extraction agent - 04
Validate
Math, vendor, PO and duplicates.
Verification agent - 05
Review and route
Exceptions to reviewers, invoices to approvers.
Review queue · workflows - 06
Post
To your ERP or AP system.
API · webhooks
Every invoice becomes a row. Ask a question to find the ones that need a look, then send the rest on.
Built for the invoices that slow AP down.
Clean one-page PDFs are easy. These decide how much keying is left.
- Every row, every page
Line items across pages
A 40-line invoice becomes one table, with page three's rows under page one's headers.
- No templates
Every supplier's layout
A new vendor's invoice is read the day it arrives, without building a template.
- Confidence on every field
Scans and phone photos
Read like PDFs. Values it isn't sure about go to a reviewer, who sees the source line highlighted.
- Split and sorted
Mixed PDFs and inboxes
Invoices, credit notes and statements in one file are split and labeled.
- Before anything posts
Checked, then posted
Math, vendor and duplicate checks on every invoice, and PO matching on the Enterprise plan: see how invoice matching works.
Manual vs automated invoice processing.
What changes when a person stops keying each invoice and reviews only the ones that fail a check.
| Manual2+ hoursper document, keyed and checked by hand | With Docsumo<5 minper document, people see only exceptions | |
|---|---|---|
| Who touches it | Every invoice, often twice | Only exceptions: 95%+ go straight through |
| Line items | Keyed by hand, or skipped | Every line extracted and checked |
| Vendor and PO checks | Spot checks, when there's time | Every invoice, against your data |
| Duplicates | Found after payment | Held before payment |
| Approvals | Chased by email | Routed for approval, on record (Business plan) |
| Audit trail | Email threads and spreadsheets | Every correction and approval logged |
| Cost | Staff time on every invoice | $15 saved per processed document |
Docsumo figures are production averages across document types. Valtatech processes 99%+ of its invoices touchless.
Nine things to test in any invoice processing software.
Run them on your own invoices during a trial. Each one is how Docsumo works today.
Capture
3- Every line item, not just totalsHeader-only tools leave the lines to be keyed.
- Tables joined across pagesPage three's rows land under page one's headers.
- No template per vendorNew suppliers shouldn't mean new setup.
Review
2- A confidence score on every fieldSo you know which values to check.
- The source line highlightedReviewers fix fields without hunting through the PDF.
Checks
2- Vendor and PO checks against your dataMaster data, not a person's memory.
- Duplicates held before paymentNot found at month end.
Integration and security
2- API, webhooks and a test environmentRecords post to your ERP; changes are tested first.
- SOC 2 Type 2, audit log, role-based accessEvery correction and approval on record.
What changes when invoices stop waiting on people.
Clean records in your ERP, and a record of every change.
Audited, access-controlled, and every correction on record.
SOC 2 Type 2Independently audited controls
HIPAAFor protected health data
GDPRFor EU personal data
Posted by API and webhook
Every field and line item, with its confidence score, sent to your ERP or AP system.
A review queue you control
Thresholds per field; reviewer corrections improve the model.
A test environment
Your team validates changes before they reach production.
Audit log and permissions
Access by role, team and document type; every approval recorded.
What AP teams ask about invoice processing software.
What is invoice processing software?
Invoice processing software reads supplier invoices, extracts the header fields and line items, checks them and sends the data to an ERP or AP system, so nobody has to key invoices by hand. Docsumo is an intelligent document processing platform that does this for invoices and the other documents in an AP inbox, such as credit notes, purchase orders, receipts and statements. People see only the invoices that fail a check.
How does invoice processing automation work?
Invoices arrive by email, upload or API. Docsumo sorts them by type, extracts the header fields and every line item, checks the math, matches the vendor and purchase order against your master data, and holds duplicates. Invoices that pass are routed for approval and post to your ERP; the rest go to a review queue with the reason, and a person fixes only those.
Can it extract line items from multi-page invoices?
Yes. Docsumo extracts every line item, not just header totals, and joins a table that runs across pages into one, so page three's rows land under page one's column headers. It then checks that the lines add up to the subtotal.
What's the difference between invoice processing and AP automation?
Invoice processing is getting invoice data in: reading, extracting and checking each invoice. AP automation covers the whole accounts payable process, from the AP inbox to approvals and payment. Docsumo automates the capture, checks and approval routing and posts clean records to the ERP that handles payments.
How does Docsumo catch duplicate invoices?
Each invoice is checked against the invoices already processed before it posts. An invoice that has already come through is held for review instead of going on to payment, so it isn't paid twice.
Does it work with our ERP?
Docsumo sends every field and line item to other systems by REST API and webhooks, and exports data to files, so it works with the ERP or AP system you already run. Tell us which system you use when you book a demo, and we'll show the output in that shape.
How accurate is automated invoice data extraction?
Docsumo reaches 99% field-level accuracy across 250+ document types in production, and Valtatech processes 99%+ of its invoices touchless. Every field carries a confidence score; values below the threshold you set go to a reviewer, who sees the source line highlighted.
How much does invoice processing software cost?
Docsumo's free trial covers 1,000 pages over 14 days, with pre-trained models, API and webhooks. Paid plans are custom quotes, with up to 10% off annual plans; approval routing is on the Business plan and invoice matching on Enterprise. Teams using Docsumo save $15 per processed document on average.
Can we test it on our own invoices?
Yes. Book a demo and bring your longest invoices, a credit note and a duplicate, and we'll run them live. Or start a free trial with 1,000 pages over 14 days; no training data needed.
Bring your longest invoice to the demo.
A 40-line invoice across three pages, a credit note, a duplicate. We run them live and show every line, every check and where each record posts.