A Quick Guide to Extract Every Detail From Invoices in Less Than 2 Minutes

TL;DR

1. Manual invoice processing can take 10+ minutes and cost up to $40 per invoice.
2. Automating invoice extraction reduces processing time to under 2 minutes
3. Tools like Docsumo use OCR, ML, and NLP for faster, more accurate results
4. You can extract line items, taxes, vendor info, totals, and more from both PDFs and images
5. Customize extraction settings and integrate data into your existing workflows effortlessly

If your team is still manually copying invoice details into spreadsheets or finance tools, you’re losing both time and money. On average, processing one invoice manually takes around 10 minutes and costs up to $40.

Modern businesses are switching to automation platforms like Docsumo, which help extract every important field from invoices, such as vendor name, invoice number, payment terms, taxes, and more, in under 2 minutes.

This quick guide will show you how to get started with automated invoice processing, help you make the most of the right tools, and answer your most common questions along the way.

1. Why automate invoice data extraction?

A: Manual invoice processing is time-consuming and prone to human error. Automation offers faster turnaround, better accuracy, and reduced costs, down to as little as $1 per invoice. You also eliminate backlogs and expedite approvals.

2. How does automated invoice extraction work with Docsumo?

A: It follows a simple 7-step process:

1. Sign up on Docsumo’s platform
2. Upload your invoice documents (PDFs, scans, or images)
3. Select the ‘Invoice’ document type
4. Review and confirm field mappings like invoice number, totals, and line items
5. Customize the fields you want to extract
6. Download the data in CSV, Excel, or JSON
7. Integrate the output into your systems via API or webhooks

Each step is optimized for speed and accuracy, with processing taking under 2 minutes from start to finish. Want to see it in action? Watch the video walkthrough to get started.

3. What kinds of invoice formats does Docsumo support?

A: Docsumo supports standard and proforma invoices, credit and debit notes, multi-page invoices with multiple line items, scanned or image-based invoices and international formats. All file types, including PDF, PNG, and JPG, are accepted.

4. What fields can I extract from an invoice?

A: You can extract:

• Vendor name and address
• Invoice number and date
• Line item descriptions and amounts
• Subtotals, taxes, and totals
• Payment terms and due dates
• PO numbers, contact details, and more

Everything is customizable, and Docsumo even lets you add new fields on the fly. Learn more about intelligent invoice processing.

5. Can I edit the fields Docsumo extracts?

A: Yes. After uploading a sample invoice, you can:

• Adjust field mappings
• Create new fields or sections
• Mark specific fields as unique to prevent duplicate entries
• Save these changes to apply to all similar documents moving forward

This helps you tailor the tool to your particular invoice formats.

6. What happens if Docsumo is unsure about a field?

A: If the system detects a low confidence level, it flags the field with an icon. You can manually confirm or correct the value, which helps train the model for improved accuracy in the future. The built-in validation feature ensures errors are caught before data is exported or integrated.

7. How accurate is Docsumo in extracting invoice data?

A: Most users report 99% accuracy or higher on standard invoice fields. The platform improves over time as it learns from your document types and corrections.

For example, Voltus, a virtual power plant operator, automated extraction from over 250 unstructured utility bills per month. By utilizing Document AI, they saved 98% of manual data-entry time, reduced processing from 48 hours to about 1.5 minutes per document

8. Can I extract invoice data in bulk?

A: Yes. You can upload and process invoices in batches. Bulk uploads are supported via drag-and-drop, email, API integrations and cloud storage platforms. This is ideal for businesses handling hundreds or thousands of invoices monthly.

9. How can I integrate extracted data with my workflows?

A: You can export the data in:

• Excel or CSV for spreadsheet use
• JSON for systems integration
• API and webhook support for real-time syncing

Docsumo integrates seamlessly with accounting, ERP, and document management platforms, including QuickBooks, SAP, Oracle, and Salesforce.

10. Who uses automated invoice extraction today?

A: Businesses across industries use automated invoice extraction:

• Finance teams to automate accounts payable and receivable
• Logistics firms to match invoices with dispatch tickets
• Healthcare providers to verify billing and payments
• E-commerce companies to validate vendor invoices at scale

For example, NS Trucking reduced processing time per document from 7 minutes to 30 seconds using intelligent invoice processing. 

Final Thoughts

Invoice data doesn’t need to live inside PDFs or piles of paper. With Docsumo, you can process invoices in under 2 minutes, extract key fields with near-perfect accuracy, and integrate that data seamlessly into your workflows.

Whether you’re a growing startup or an enterprise with global vendors, automating invoice extraction is one of the simplest ways to boost operational efficiency.

Start your trial with Docsumo and take the first step towards smarter operations.